Club Posts

Club Posts

The following posts are available at the club:

  • Club Chairperson
  • Club Secretary
  • Club Treasurer
  • Membership Secretary
  • Swim Captain
  • Swim 21 Coordinator
  • Welfare Officer

Chairperson (download)

Role

To ensure that the club is run efficiently and is able to respond to issues arising from sources such as the ASA, region and County, and pool management which affect club policies.

Skills

  • Approachable.
  • Enthusiastic with a good knowledge of the sport and club.
  • Well organised and able to delegate.
  • Ability to control meetings.
  • Confident at public speaking.

Main Duties

  • To chair and control the meetings of the management committee.
  • To be involved, where appropriate, in the coordination of all club activities.
  • Organise response to decisions made by pool management, ASA, Swim NW, and Cheshire County Swimming Association.
  • Oversee the work of committee members & coaches.
  • In conjunction with the secretary present the annual report at AGM.
  • In conjunction with the treasurer present the annual accounts at AGM.
  • Consult with the secretary on the content of the agenda and minutes of meetings.
  • Keep up to date on ASA laws, regional rules and club constitution.
  • Ensure that statutory documents and other returns are filed on time.
  • Advise the treasurer on the use and investment of club funds.
  • Report to the members of the executive committee at the first opportunity of any instant decisions taken, and ensure that all policy decisions are ratified by the executive committee.
  • To liaise, with the Club Swim Captain, with the coaches provided by the two pool managments.

Commitment

Dealing with issues as and when they arise plus acting as the club representative at events and club meetings.


Club Secretary (download)

Role

To ensure the smooth running of club administrative requirements.

Skills

  • Administration skills desirable.
  • Good working knowledge of Microsoft word and minute taking desirable.
  • Good verbal and written skills.
  • Well organised and efficient.
  • Sound knowledge of the club.

Main Duties

  • Deal with the day to day running of the club including all correspondence.
  • To process and deliver appropriate forms and information to and from county, regional and national ASA departments.
  • Call committee meetings and AGM, prepare agenda, take minutes and provide officers with copies.
  • Liaise with the Swimming and Competition secretary to ensure that pools are booked for all teaching and training sessions as well as all events hosted by the club.
  • Book venues for Committee Meetings and AGM.
  • Act as the main point of contact for your club for the county, regional and national ASA.

Commitment

Available to receive communications, pass on to relevant club member for action or information.


Club Treasurer (download)

Role

To produce and manage club accounts and monitor finances.

Skills

  • Some financial background and knowledge of producing accounts desirable.
  • Knowledge of using and working with spreadsheets or other account systems.
  • Reliable and honest.

Main Duties

  • Responsible for all club finances.
  • Monitor the budget throughout the year.
  • Issue receipts and keep records of all monies received.
  • Plan the annual budget in agreement with the management committee.
  • Ensure that funds are used appropriately.
  • Keep up to date records of all transactions.
  • Prepare end of year accounts and present to the auditor and management committee.

Commitment

Ongoing responsibility for club accounts.


Membership Secretary (download)

Role

To be the focal point of the Club for receiving membership applications and renewals and to ensure each member registration is at the appropriate level with the ASA.

Skills

  • To be organised.
  • Computer literate.

Main Duties

  • To keep records of all club members as they renew their membership in the new year or join for the first time during the year.
  • To maintain a supply of ASA membership application forms so that new members, or existing members who wish to change their ASA category, have the requisite documentation to do so.
  • To ensure that club membership returns and the necessary membership fees are sent to the ASA to meet the deadline each year and that members joining during the year are duly registered as they join.
  • To liaise with the treasurer and report to the committee on issues to do with ASA membership.

Commitment

Lots!


Swim Captain (download)

Role

To lead and encourage members to make maximum use of club training sessions and to foster interest in competing in ASA events.

Skills

  • Ability to convey enthusiasm for the sport.
  • Understanding of swim training approaches.
  • Awareness of competition opportunities and ability to select the most appropriate for members to support

Main Duties

  • Identify competition opportunities for those members who are interested.
  • Liaise with gala organisers to acquire necessary programmes and entry forms for members to complete.
  • Keep coaches aware of the training needs of members who have entered forthcoming galas.
  • Suggest occasional special events such as specialist swim clinics, extra training opportunities, continuing training during holiday periods.
  • Liaise with other clubs in relation to joint training or competition opportunities.

Commitment

To be super keen!


Swim 21 Co-ordinator (download)

Role

To co-ordinate the implementation/development of the Swim 21 initiative within the club.

Skills

  • Well organised and able to delegate.
  • Administration skills.
  • Enthusiastic and a good motivator.
  • Approachable.
  • Confident and effective communicator.

Main Duties

  • To organise and oversee the audit and action planning stages of the Swim 21 process within the club.
  • To liaise with the Regional Development Officers, Local Authority Sports Development Officer, Swim 21 Club Committee and Club Members.
  • To keep the club updated on their progress through the Swim 21 process.
  • To ensure that Club Members are informed of Swim 21 courses and seminars.
  • To liaise with the Treasurer and Management Committee with regard to funding the implementation of the Clubs Swim 21 Action Plan.
  • To oversee, on a continuing basis, the club’s ability to conform to Swim21 criteria.

Commitment

Considerable during the evidence gathering and submission phase.


Welfare Officer (download)

Role

To be responsible for the implementation of good practice and child protection policies within the club.

Skills

  • Approachable.
  • Good listener.
  • Good communication.
  • Tactful and discreet.

Main Duties

  • To ensure all possible child protection concerns (urgent and non urgent) are dealt with following the ASA Child and Vulnerable Adult Protection Guidelines.
  • To maintain, administer and manage the completion of the CRB check forms.
  • To be aware of the child protection and vulnerable adult policies and procedures of the ASA and to receive all updates of this nature from the ASA.
  • To ensure Swimline is promoted by the leaflet on the club notice board.
  • To raise awareness of good child protection practice with the teachers and coaches through the ASA/Sports Coach UK Good Practice and Child Protection workshop.
  • To ensure volunteers (other than teachers and coaches) within the club are introduced to good child protection practice through the NSPCC module, Keeping Children Safe in Sport.
  • To attend the ASA Time to Listen workshop.

Commitment

To fulfil the roles envisaged by the ASA in relation to vulnerable adult or child members.